Win the DayMentoring
What we built for you
Dan, this page shows the mentoring site as it stands today: what is finished, what works, why it works the way it does, and how to try every part yourself. Every link opens the live site.
The short version
Everything is built.
The site has four parts: the public site where coaches find and buy, the coach's dashboard, the mentor's dashboard, and your admin. All four are live.
Everything works today, except email.
The site cannot send emails yet, because it needs an email address to send from. Once you give us that address, the emails start. The section "What the site does by itself" lists exactly what that affects.
Coaches can pay today.
Payments are real. Buying a programme charges a real card, and every sale appears in your admin at once.
Your mentors join through one link.
You send one link to all your launch mentors. Each fills in their own profile and picks their price, and nothing goes public until you publish it.
The three mentors marked Sample are placeholders so the pages are never empty while your mentors come in. They cannot be bought, and they come down as your real mentors are published.
Try it yourself
Your admin login is your own. The test logins for a mentor and for a coach are in the status report we sent you; they are not printed here, because this page has no password on it.
The public site, no login needed
| Feature | What it does | Open it |
|---|---|---|
| Home page | This page explains the offer, how it works and the price, and answers the common questions. Every word on it is yours to change in the admin. | Home |
| Mentor directory | The directory shows every published mentor with their photo, sport and price. | All mentors |
| Filter by sport | Each filter shows only the mentors in one sport, and each filtered list has its own web address, so an advert can point straight at it. | Men's Wrestling, Women's Wrestling, Athletic Director |
| Search and sort | A coach can find mentors by name, sport or credential, and sort them by experience. | Search "wrestling", Most experience |
| Mentor profile | The profile shows the mentor's story, credentials and philosophy, what the programme includes, the price, and the Buy button. The gold badge is "Verified by Win the Day", which you give in the admin. | John Petree, Ashley Flavin |
| 30-second video | A mentor can upload any short clip from a phone. The site keeps the first thirty seconds and plays it silently at the top of the profile; one tap turns the sound on. | Sample Mentor One |
| Checkout | The coach fills in a short form and pays on Stripe's secure page, with no account needed. Payments are real, so only buy if you mean to refund afterwards. | John's checkout |
| Questions and answers | This page answers the common questions, and you can edit the answers. | Questions |
| Refund, terms and privacy pages | These pages set out the rules for buyers. They are marked as drafts until you approve them. | Refunds, Terms, Privacy |
| Become a mentor | A coach you do not know yet can apply to become a mentor. You read every application in the admin. | Apply |
| Coach sign-up | A coach can make an account before buying. | Sign up |
The coach's dashboard
Log in as the test coach who has paid.
| Feature | What it does | Open it |
|---|---|---|
| My mentors | This page shows each mentor the coach joined. The coach can also leave a review here, which you then publish. | My mentors |
| Sessions | This page lists the mentor's upcoming group sessions and office hours, each with a Join button. The coach is emailed when a session is posted and reminded the day before. | Sessions |
| Library | The library holds the mentor's lessons, files and videos. An uploaded video cannot be downloaded, and the coach's own email shows across the picture. | Library |
| Group | The group is a private space where the coach, the mentor and the other coaches post and reply. | Group |
| Receipts | This page lists everything the coach bought. | Receipts |
| Profile | Here the coach changes their name, phone and sport, and can turn the weekly email off. | Profile |
A coach who has not paid sees none of this. Only coaches who paid can open a mentor's material, and a full refund ends that access.
The mentor's dashboard
Log in as the test mentor.
| Feature | What it does | Open it |
|---|---|---|
| Overview | This page shows the mentor's coaches, sales, their 50% share and what is still owed, with a checklist for finishing their profile. | Overview |
| My coaches | This page lists each of the mentor's coaches with name, school, sport, email and phone, and can download them as a spreadsheet. A mentor never sees another mentor's coaches. | My coaches |
| Sessions | The mentor posts group sessions and office hours in their own time zone, with the meeting link. Their coaches see them straight away. | Sessions |
| Library | The mentor adds lessons with notes, files and videos. Uploaded videos, up to two gigabytes, are protected. | Library |
| Group | The mentor runs a private group with their coaches, and can pin or remove posts. | Group |
| My profile | The mentor edits their profile, photo and 30-second video. Changes appear on the site as soon as they save. | My profile |
| My program | The mentor describes what coaches get, and picks a price of $99, $199, $299 or $399. | My program |
| Payouts | This page shows what the mentor earned, what you have paid them and what is still owed. | Payouts |
The sessions, library and group are there for mentors who want them. For the trial, a mentor can also run everything by email and phone, as you said.
Your admin
Log in with your own admin login.
| Feature | What it does | Open it |
|---|---|---|
| Overview | This page shows every sale, the revenue and each mentor's figures, with a warning at the top whenever something needs your attention. | Overview |
| Purchases | This page lists every buyer under their mentor, with a page for each purchase and a spreadsheet download. | Purchases |
| Mentors | Here you edit mentors and publish or hide them, and you can mark a mentor "Verified by Win the Day". | Mentors |
| Mentor invites | Here you make the link you send to your mentors, and see who has used it. | Mentor invites |
| Applications | Here you read each application from a new mentor, and approve it, decline it or ask for changes. Every decision is recorded. | Applications |
| Refunds | Here you refund all or part of a purchase with a reason, and you can have Stripe send the money back to the coach's card. | Refunds |
| Payouts | This page shows what each mentor is owed at 50%. You pay each mentor yourself and record the payment here, so the mentor sees it. | Payouts |
| Site content | Here you change the site's headline, steps, inclusions, questions and refund wording yourself. The site refuses wording that promises a number of weeks or a private call. | Site content |
| Weekly emails | Here you write the Monday email that coaches will receive. | Weekly emails |
| Reviews | Here you publish or remove the reviews coaches write. | Reviews |
| Users | This page lists every account. You can confirm a coach's email by hand, and add or remove administrators. | Users |
| Sports | Here you add or rename a sport. | Sports |
| Group posts | This page shows the newest posts from every mentor's group, so you can remove anything unsuitable. | Group posts |
| Funnel | This page shows how many people visited, read a profile, started to pay and bought, by mentor and by advert. | Funnel |
| Audit trail | This page keeps a record of every action taken in the admin, with who took it and when. | Audit trail |
Why it works the way it does
Most of these come straight from decisions you made on our calls. The rest solve a problem you told us about.
| Feature | What you asked for | What the site does |
|---|---|---|
| Group mentoring, no one-to-one | You told us there are no real one-to-ones, that this is group mentoring, and never to say "set the first call", because that sounds like a private call. | Every page says group mentoring and "reaches out within three days". The site's own text and the weekly emails refuse any wording that promises a private call. |
| No programme length | You said you would hesitate to put an exact timeline on any of this. | Every "four weeks" was removed. The site promises what a programme includes, never how many weeks it lasts. |
| Four prices, the mentor's choice | You wanted each mentor to pick their own price from $99, $199, $299 or $399, because some mentor for accessibility rather than money. | The mentor picks one of the four on their profile form and can change it later. A new price never changes a past purchase. |
| Pay once through Stripe | You liked "pay once through Stripe, and then your mentor gets your details and reaches out within three days". | Checkout is a single payment on Stripe's secure page. The site never sees a card number, and a sale is counted exactly once. |
| The three-day promise | The promise you gave us. | It is on every profile, at checkout and in the confirmation. The mentor is emailed the coach's details with the reminder. |
| Phone number at checkout | You asked for the phone number, because a mentor needs to reach the coach. | Name, email, phone, school or team and sport are stored with every purchase and shown to you and the mentor. |
| One shared invite link | You wanted one link to send to all your launch mentors, not a link per person. | You make a shared link in the admin. Each mentor who opens it fills in their own profile. Personal one-use links exist as well. |
| Profiles arrive as drafts | You vet every mentor. | Nothing is public until you press Publish. Publishing needs a photo and a complete programme. |
| Mentors fill in their profile on the site itself | You preferred the platform to a Google Form, so mentors see the process, and you wanted everything web-based. | A web link opens one form. There is no app to install. |
| The trial programme on every page | Your "Mentor Information for Trial" document: sessions from the week of 19 October, four preseason sessions on Teams, office hours, and a Monday email. Mentors can do more. | Coaches see it as what a programme includes. Mentors see it as their commitment. It lives in one place, so every page agrees. |
| A mentor sees only their own coaches | You said each mentor needs first name, last name, email and phone so they can communicate. | My coaches lists the mentor's buyers with their contact details and a spreadsheet download, and never another mentor's. |
| Sessions, library and group are optional | You said scheduling in the platform is not a priority yet, and that the first round is run by the mentors by email and phone. | The tools are there for mentors who want them. No mentor has to use them. |
| Protected video | You said lesson video should not be downloadable and should live on the platform. | A mentor's uploaded video plays only for that mentor's paying coaches, inside the page, with no download, and the viewer's email across the picture. It runs on your own server, with no monthly video service. |
| 50/50, paid by you | You decided on a 50/50 split, and to pay mentors yourself by Venmo or PayPal during the trial. | The site works out each mentor's share after refunds. You record each payment, and the mentor sees it. Paying through Stripe is built as well and stays off until you want it. |
| Refunds case by case | You decided to handle each refund yourself, with no fixed rule for now. | The refund page and checkout say so. Only an administrator can refund, in full or in part, and the reason is kept. |
| Applications with yes-or-no questions | You described mentors applying, and, if approved, filling in a profile. | Four questions mark an application "below the minimum" when any answer is no; that flags it, and never blocks it. You decide, and every decision needs a note. The four questions are ours until you supply yours. |
| Site text you can change, with your rules built in | Your two firmest rules: no timelines, no private calls. | You edit the headline, steps, inclusions, questions and refund policy yourself. A save is live at once, and the site refuses wording that breaks those two rules. |
| The weekly Monday email | Your trial document: a weekly email on Monday, short and meaningful, with a resource when there is one. | Every Monday morning each coach gets that week's message with their group's news underneath, and one click stops it. Who writes it is one of the decisions below. |
| Reviews and the Verified badge | Word of mouth between coaches, without surprises. | Only a paying coach can review, once. You publish each review, and it shows a first name and last initial. Verified is a tick you give after checking a mentor. |
| The 30-second video | Profiles read as text, and a coach buys from a person they have seen. | Any phone clip; the site keeps the first thirty seconds and plays it silently at the top of the profile. |
| Advert measurement | Your coaches arrive from Facebook and Instagram adverts, and you need to know which ones work. | The site remembers which advert brought each visitor. The Funnel counts visitors, profile reads, checkouts started and purchases, by mentor, sport and advert. Google and Meta measurement starts once your account numbers are pasted in. |
| Audit trail and users | Money and people's profiles are involved, and you are the only administrator. | Every admin action is recorded with a name and time and cannot be edited. Under Users you can confirm a coach by hand, and add or remove administrators. |
| The name Win the Day Mentoring | You said you cannot rebrand as such, and asked for "Win the Day Mentoring" on this site only. | The mentoring site, its link previews and its emails use the name. The planner business keeps its own. |
| A simple admin | You said you do not need it more visual, that you are the only person who sees it, and that it is easy to understand as it is. | Plain lists and numbers, in the order of the menu. |
What the site does by itself
| What happens | When | Who receives it | Status |
|---|---|---|---|
| Purchase confirmation, with a link to set a password | When Stripe confirms a payment | The coach | Starts with email |
| New coach alert, with the coach's details | At the same time | The mentor | Starts with email |
| Sale alert, new profile, new application, new review | As each one happens | You | Starts with email |
| Session posted, reminder the day before, and cancelled | When the mentor posts, the day before, and on cancelling | The mentor's coaches | Starts with email |
| The weekly email | Every Monday morning | Each coach who has not switched it off | Starts with email |
| Every sale, profile, application and review appears in your admin | At once | You, on screen | Works today |
| The coach's material opens the moment they pay | At once | The coach | Works today |
Every email above is written and recorded today; you can read them in your admin on each purchase's page and under Weekly emails. None is delivered until the site has an address to send from. Until then, a coach who buys without an account cannot log in, because their password link arrives by email; a coach who signs up first can, as soon as you confirm them under Users.
What we need from you
- An email address the site can send fromOn a domain that is not used for cold outreach, so that receipts and sign-in links reach the inbox. This starts everything marked "Starts with email" above.
- Your mentors' profilesSend your mentors the link from Mentor invites, then publish each profile. They replace the sample mentors on the site.
- Your approval of the refund, terms and privacy pagesThey are marked as drafts until you approve them.
- Your Google Analytics and Meta account numbersSo the adverts can be measured. They go under Site content.
- A photo for Women's Wrestling, and a Win the Day Mentoring logo fileThe site uses the official laurel beside the name until a logo file exists.
- Three decisionsWhich yes-or-no questions new mentor applicants should answer. What earns the "Verified by Win the Day" badge. Who writes the Monday email: you, each mentor, or both.